VAA has Relocated to Olivia O’Hara Solutions

Hello There!!

I want to announce a really big step that I have taken in my business. I am super excited and feel very blessed to have the opportunity to work from home to make this change in my business.

This past weekend I launched my first website and had a complete business makeover! I have a different name, new branding, accounts and the whole nine yards… Please visit me at my new website OliviaOharaSolutions.com or my new blog at oliviaoharasolutions.wordpress.com.

Olivia O'Hara Solutions

Share my excitement with me by commenting on my new site or blog. Or recommend me to one a friend, who you think might needs a Virtual Assistant to help them get rid of the chaos in their business through delegation.

Also, check out this free checklist to Hiring a Virtual Assistant.

Hiring a Virtual Assistant

…Taking Risks with Online Business

Taking Risks with Online BusinessThis week I was tested. I don’t know about you but that can really make me uncomfortable.

Though, I realized it was a very good test- after I overcame my initial negative defense of security, even though there’s no such thing.

See my husband was offered less hours and a new position at his corporate job… Eek!

At first, I really didn’t know how to take it. Like most people would have thought- less time at work means less money!

Yet, I knew he would thrive in this new area, love his time home with the kids and I, while taking advantage of his free time to bust out running 12 miles or watching one of those guy movies.

So, we talked about how this transition would affect us for better and for worse.  In the end, we agreed that it couldn’t have been a better time to take advantage of this new lifestyle. With my ability to grow an online business and work from home, he can contribute his talents of marketing, sales and business development- and caring for our children, while I am given even more time to focus in what I do best.

I don’t how many of you can actually say you would love to work with your spouse, but I am so excited!!! And yes, we’ll have those moment where we’re like “What were we thinking.“;)

Though, as we talked about all our possibilities online, I realized that I was focusing on all the goals here and now and had lost sight of our big picture, long-term goal to have a lifestyle of freedom with family and work when ever because of an online business opportunity.

I just wonder how many of us have lost sight of our goals and missed those amazing moments we could have, should have, would have- if we just knew to let go of what society and even we ourselves can think to be a perfect, ideal life.

So I want to leave you with this, think about your main squeeze goal in life and say to yourself- before it’s too late, “Am I doing everything to get there without conforming to what is ideal in society?” Because it can be hard to let go for there are sacrifices that will become of your decision to live an unrestricted lifestyle or whatever your ultimate goal is.

TWEETABLEDon’t let PERSPECTIVE keep you from taking risks in online business or life! (Click to Tweet)

What’s holding you back from your ultimate lifestyle goal?

Entrepreneurs, You Don’t Have to Work Alone

Entrepreneurs Don't Have to Work Alone

Entrepreneurs,

Just because you’re an entrepreneur doesn’t mean you have to do it alone. Right? Absolutely! Entrepreneurs typically start their businesses alone pouring in their ideas, time & money to grow a successful online business. But if you take all the projects on yourself, you can be left feeling frustrated, overwhelmed and quit projects, then leave parts of your business in the dust.

And even the perks of being your own boss, taking time off when you want and working with clients you love can take a toll when you are doing it all yourself. It won’t be rewarding at all! You are your own boss, accountant, marketer and secretary, right? Yet those are tasks you DON’T get paid for- they’re NOT billable hours.

Many who want help think of the traditional cost associated with hiring in house assistance, but the truth is it doesn’t have to be that painful hiring help for your online business. In fact, if you are aware of how hiring a service provider works by playing it smart, you actually don’t have to invest out of pocket.

Let’s look at an example. If you are making $100/hr, and you hire a VA at $20/hr for 3 hours of work (say creating and scheduling Social Media), you’re still making $40.

Let’s also take a moment to think about all those tasks you have to work on, yet when do you actually take the time to get it done? Do they just build up until you feel buried in a mountain of website edits, social media creation, customer inquires,  account set ups, creating blog content, ect, ect?

Those are task your service provider can help you with and more. So stop spending your time on projects that don’t make you money and start delegating to a service provider like a VIrtual Assistant. I promise you it will make everything much easier when you have some there to help you and increase your revenues.

Pop on over to the Services page and see what Virtual Administrative Assisting can help you with. Or if you want to chat with me, I’d love to hear from you and strategize a game plan to get more done and enjoy your business.

Contact Olivia

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3 Tips for Working with a Virtual Assistant (Part 1)

3 Tips for Working with a Virtual AssistantCommunication                                                                          Whether it is about a new project, a misunderstanding, or not enough feedback from your Virtual Assistant, communication with an understanding mindset can go a long way. Chances are your Virtual Assistant has many other client and project they are handling at once, so it can difficult to balance projects, if there’s not a system in place [i.e. Central Desktop, Asana] when projects are carried out.

Let them know that they can ask questions. If you are a busy person, ask them to try and get questions asked well before the project due date, but in some cases with the implementation of projects questions and problems arise. You can also ask for updates every X amount of days to keep on top of project progress or set milestones and subtasks up within your project management system, so you can keep a closer eye on progress.

I cannot stress how important it is to be understanding toward your Virtual Assistant. They have a lot to keep up with and while they should be organized, they cannot read your mind or always keep up with daily or weekly changes in their clients business. So reminders, thoroughly explaining your needs, and an understanding mindset can really be to your advantage to not stress it out.

One other very important factor to keep in mind is that it could be you. I know that it can be hard sometimes to accept. But being open to accepting your faults as well shows you are professional and simply human. Allow your Virtual Assistant to refresh your memory as well when complications that relate to mis communication arise.

Your Virtual Assistant will thank you for being professional and not blowing them off and moving on without talking it out. I’ve been there and I know how it feels.

Tips on how to communicate with your VA:

  • Outline your business and its efforts

It is great to have a VA who understands your business and what it stands for. Consider telling them a little about what your business is all about and what your goals are and where your priorities lie within it.  

  • Define your expectations in a VA

Explain clearly what type of person you need to perform the tasks you need help with. Maybe telling them what specific tasks/programs they should have experience with or find out ahead of time if they will need a little extra from you to get the project started. This will eliminate any confusion and show you are serious in finding the right candidate.

  • Clearly identify and update the task(s) you need fulfilled

In writing, detail the instructions for your VA about the specific task you need help with. This means composing a list of task you do daily and/or weekly that you would like to have someone else do for you, so you can focus on other areas of your business that require your attention. This also means you should update the list or requirements for the list as changes occur.

  • Outline project timelines and guidelines

Specify each task with a due date or milestones that should be completed as the project progresses.

  • Agree on terms before the project starts and/or sign a contract after a trial period 

This would be payment terms, ideal communication method, project updates, how to submit completed projects, ect… And remember VA’s have their own expectations too. 

I hope this helps you! 

What have been your experiences in communicating with your VA?

Did you find something more helpful in communicating effectively?

Share your comments below!!

 

Stay connected with me on Facebook or Twitter. And don’t forget to subscribe too on the right! –>

I L.o.V.e my job! Do you?

Today I have been thinking of just how lucky I am to be able to stay home and take of my children, the home and yet manage to provide financially for my family. It is so rewarding to know that I am able to take work with me where ever I go, on my laptop, to be with the family.

I can truly say I LOVE my job, and will never look back at the corporate world.

Have you ever thought about having your own online business? Now is the time to start. There is loads of potential for everyone in any market. Don’t know how to get started? Message me here.

 

Or, if you have an online business, but are struggling to enjoy it, tell me what you’re struggling with, then let me tell you how I can helpSend a message now.

Quitting Your Job and Take the Step Into Entrepreneurship

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Learn Exactly How to Approach Quitting Your Job

This has to be something that we as entrepreneurs take very seriously!

Quitting a job or stopping your job search to dive into a home based business and becoming an entrepreneur is a huge step. Working up to comfortable position with a new business can be out of the question for some of us. While some have a spouse to support them financially and others have to start with nothing and build their business from absolutely nothing…

If you are seriously considering taking a step into entrepreneurship, read this article and get some of the basics covered…and live by this motto.

10 Questions to Ask Before Quitting Your Job to Start a Business | Entrepreneur.com

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Top 12 Resources On A Budget Guide (To Grow Your Online Business)

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The Beginning of Online Business

Take my word for it…when starting your own business online; it is nice to have those who have been there before you show you some of the tips and highlights of the industry.

Perhaps you have already been doing your own research, for some of the most useful resources for online business, so in this guide, I will let you in on some of the most amazing tools I have come across.

And in many cases most entrepreneurs will have how-to guides, forms, e-books, manuals, and information packed resources to leverage some of the greatest tools and secrets they know about online business industry. Usually, this is in the form of an opt in.

And in this blog post I give you some of my preferred resources to grow my online business as a download to keep and share.

Three types of Entrepreneurs 

I’d like to hope this will benefit you by offering advice about what I find to improve my success as an online business owner because their are three types of entrepreneurs…

  1. The working a full-time job entrepreneur while steadily growing a business for independence.
  2. The fully supported entrepreneur who has everything they need financially with a burning desire to help others.
  3. Then, there’s the entrepreneur who has lost or quit a job and has to start with little to nothing in their online business.

And in particular, this guide can help anyone achieve a greater level of success, but my goal is to assist that last type of entrepreneur; the one who has nothing to go on. No funds, no idea how to get the lifestyle they dream to live. My top resources for starting out smart when you are building your own business on a budget.

What you will find in this resource guide

Most of theses are free  but a couple have a minimal investment making them extremely affordable to you.

I know this guide will help you leverage more tools to make your online business a success.

Download Top Resources On A Budget Guide

Kindest Regards,

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Virtual Assistant Checklist

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Know EXACTLY to leverage your Virtual Assistant Business.

Recently, I have been really inspired to start creating products for inspired and newbie Virtual Assistants out there. One reason in particular is that my perspective and knowledge have grown tremendously from the generosity of information from the inspirational Virtual Assistants and Online Business Owners who have already been there and done that.

Lets face it, when you are new to an idea of a potential career change or opportunity, like I was, you are going to do some research, right, and hope to find valuable gems to increase your understanding? And, why would that be, because you are going to want to know exactly how to position yourself with this intriguing career opportunity of our evolving society – in particular the way women are shaping the professional entrepreneur environment online.

You are going to find loads of information to broaden your perspective about women entrepreneurship online and right here. You will be able to access a FREE Virtual Assistant Checklist download for your newly found career path. 

And if you have already taken the plunge – good for you- perhaps you will also benefit with an organized Virtual Assistant Checklist to ensure you have covered some of these essential areas for being a successful or even more thriving Virtual Assistant.

Overwhelmed? Don’t know where to start?

If you have stumbled upon the Virtual Administrative Assisting Blog looking for some guidance for where to start, you are in luck. I have created a simple checklist to use when starting out as a Virtual Assistant. It has the absolute foundational pieces you must have in order to help your business stay on track with the essentials, become a professional brand, and uncover the true feelings about your role as a Virtual Assistant.

Learn how to get started with this Checklist!

Download your FREE Virtual Assistant Checklist to help build your brand and share with the world. 

 

 

Photographers- Need an assistant but fear the affordability factor?

  • Have you been cramming sessions, social media updates, email management, edits, ordering, and everything in between just to get it all done?
  • Do you have administration tasks that don’t need you doing them?
  • Would it be nice to open the shop with very few client and potential customer inquiry emails?
  • Are most of your packages and customer questions repetitive?
  • Do you have standard info and requirements that you ask of each client?
  • How about those follow-up calls? They take up your time too, right?
  • Do you think that it is too costly to hire an in-house Assistant for your small business?
Grab Your Spot Now

Grab Your Spot Now

If you said YES to any of these, we have the perfect solution for you…

Have you ever heard of a Virtual Assistant? Well, a virtual assistant is someone who works remotely from their own office to help busy people like you get things done! Without all the fuss of taxes, insurance, supplies, vacation pay, and standing around waiting for emails. It’s such a waste of your money! We know!

Virtual Assistants can manage email accounts, follow-up with clients and potential clients, schedule appointments, schedule social media updates, make edits to your website, and more…

Here’s why you should hire Virtual Administrative Assisting to be your Virtual Assistant…

  1. We understand that you as a photographer need to direct your energy into photo sessions, so you can focus on your clients and enjoy your job- capturing smiling faces and unique personalities.
  2.  We also know that it is important to keep on top of the daily and weekly administration tasks, so you don’t get behind.
  3. You can $ave with Virtual Administrative Assisting by  up to 85% compared to an in-house Assistant.
  4.  Virtual Administrative Assisting is your support team to the end.

We will be offering photographer packages uniquely created for you to get your administration tasks done. Want to know just how affordable having an assistant can be? Fill out the form below…

In addition, 

For a limited time, you will get 2 FREE hours of work if you can agree to terms and conditions upon sign-up. And, if you refer other photographer colleagues, receive 1 additional hour free per referral. And be sure to tell them to state who referred them, so you can get credit. Or link them back to this offer by copy and pasting the above URL into your email, social media post, ect 

Terms and Conditions: Must agree to 10 hours minimum 1st month. No monthly hour requirements after the first month. 50% paid up front. Inquire for rates.

If you want to get more information fill out the form above or email Olivia at olivia.ohara21@gmail.com . We look forward to meeting you and finding solutions that work for you!

3 Tips To Becoming More Productive in 2013

It’s the start of a New Year and one of my goals is to become more productive. Not only for the sake of my clients project efficiency but for my growing business as well. It takes a lot of energy and time to start a business and keep it maintained as a solopreneur, yet business requires massive results from efficient productivity to be successful.

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I believe through efficient productivity management my results will increase in 2013. So, I asked myself “How am I going to become more productive this year?” I’ve been reading many other posts about productivity- from how to get more out of your day to actually getting stuff done. And here’s what I decided the key pieces to becoming more productive were going to be for me…

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#1…Stop hesitating. Take action with my ideas because thinking about them over and over again distracts too much time from my ability to get things done. If I have an idea, I am going to write it down, brain storm some major points, and plan a time to work on implementing it into my business. Once the idea is in progress, I will be able to mold it into a more valuable piece with any feedback from colleagues and collaborators, and additional information I stumble upon during its progress.

#2…Create simple milestones and build on them. When creating new projects, it can get overwhelming because you can have that stuck factor set in. This stuck factor can take up time just like hesitating with ideas as explored above. It’s easy to want to plan out projects in one setting but sometimes it simply isn’t possible. I plan to write down my ideas in the moment and come back to my task manager and add milestones as I think of them.

#3…Get Motivated and Inspired. Sometimes when I get stuck on one project then try to move on to something else, I still feel stuck. This can be a time sucker for sure as well. So to ensure that I don’t waste anytime with clients and my Virtual Assistant business, I will do something to benefit my personal, home, or family life. Perhaps take a break to switch out the laundry, read a book to the kids, or even go for a run (but that would require me to invest is a treadmill though, since it’s a chilly winter in the Midwest). I believe that doing this more often- even if I am not a rut- will benefit nicely anyway.

I’ve let you in on what my productivity tactics will be…How are you going to boost your productivity in 2013?  Do any of these tips appear in your plan of action?

I’d love to see your key strategies in the comments below!

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