VAA has Relocated to Olivia O’Hara Solutions

Hello There!!

I want to announce a really big step that I have taken in my business. I am super excited and feel very blessed to have the opportunity to work from home to make this change in my business.

This past weekend I launched my first website and had a complete business makeover! I have a different name, new branding, accounts and the whole nine yards… Please visit me at my new website OliviaOharaSolutions.com or my new blog at oliviaoharasolutions.wordpress.com.

Olivia O'Hara Solutions

Share my excitement with me by commenting on my new site or blog. Or recommend me to one a friend, who you think might needs a Virtual Assistant to help them get rid of the chaos in their business through delegation.

Also, check out this free checklist to Hiring a Virtual Assistant.

Hiring a Virtual Assistant

Entrepreneurs, You Don’t Have to Work Alone

Entrepreneurs Don't Have to Work Alone

Entrepreneurs,

Just because you’re an entrepreneur doesn’t mean you have to do it alone. Right? Absolutely! Entrepreneurs typically start their businesses alone pouring in their ideas, time & money to grow a successful online business. But if you take all the projects on yourself, you can be left feeling frustrated, overwhelmed and quit projects, then leave parts of your business in the dust.

And even the perks of being your own boss, taking time off when you want and working with clients you love can take a toll when you are doing it all yourself. It won’t be rewarding at all! You are your own boss, accountant, marketer and secretary, right? Yet those are tasks you DON’T get paid for- they’re NOT billable hours.

Many who want help think of the traditional cost associated with hiring in house assistance, but the truth is it doesn’t have to be that painful hiring help for your online business. In fact, if you are aware of how hiring a service provider works by playing it smart, you actually don’t have to invest out of pocket.

Let’s look at an example. If you are making $100/hr, and you hire a VA at $20/hr for 3 hours of work (say creating and scheduling Social Media), you’re still making $40.

Let’s also take a moment to think about all those tasks you have to work on, yet when do you actually take the time to get it done? Do they just build up until you feel buried in a mountain of website edits, social media creation, customer inquires,  account set ups, creating blog content, ect, ect?

Those are task your service provider can help you with and more. So stop spending your time on projects that don’t make you money and start delegating to a service provider like a VIrtual Assistant. I promise you it will make everything much easier when you have some there to help you and increase your revenues.

Pop on over to the Services page and see what Virtual Administrative Assisting can help you with. Or if you want to chat with me, I’d love to hear from you and strategize a game plan to get more done and enjoy your business.

Contact Olivia

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3 Tips for Working with a Virtual Assistant (Part 1)

3 Tips for Working with a Virtual AssistantCommunication                                                                          Whether it is about a new project, a misunderstanding, or not enough feedback from your Virtual Assistant, communication with an understanding mindset can go a long way. Chances are your Virtual Assistant has many other client and project they are handling at once, so it can difficult to balance projects, if there’s not a system in place [i.e. Central Desktop, Asana] when projects are carried out.

Let them know that they can ask questions. If you are a busy person, ask them to try and get questions asked well before the project due date, but in some cases with the implementation of projects questions and problems arise. You can also ask for updates every X amount of days to keep on top of project progress or set milestones and subtasks up within your project management system, so you can keep a closer eye on progress.

I cannot stress how important it is to be understanding toward your Virtual Assistant. They have a lot to keep up with and while they should be organized, they cannot read your mind or always keep up with daily or weekly changes in their clients business. So reminders, thoroughly explaining your needs, and an understanding mindset can really be to your advantage to not stress it out.

One other very important factor to keep in mind is that it could be you. I know that it can be hard sometimes to accept. But being open to accepting your faults as well shows you are professional and simply human. Allow your Virtual Assistant to refresh your memory as well when complications that relate to mis communication arise.

Your Virtual Assistant will thank you for being professional and not blowing them off and moving on without talking it out. I’ve been there and I know how it feels.

Tips on how to communicate with your VA:

  • Outline your business and its efforts

It is great to have a VA who understands your business and what it stands for. Consider telling them a little about what your business is all about and what your goals are and where your priorities lie within it.  

  • Define your expectations in a VA

Explain clearly what type of person you need to perform the tasks you need help with. Maybe telling them what specific tasks/programs they should have experience with or find out ahead of time if they will need a little extra from you to get the project started. This will eliminate any confusion and show you are serious in finding the right candidate.

  • Clearly identify and update the task(s) you need fulfilled

In writing, detail the instructions for your VA about the specific task you need help with. This means composing a list of task you do daily and/or weekly that you would like to have someone else do for you, so you can focus on other areas of your business that require your attention. This also means you should update the list or requirements for the list as changes occur.

  • Outline project timelines and guidelines

Specify each task with a due date or milestones that should be completed as the project progresses.

  • Agree on terms before the project starts and/or sign a contract after a trial period 

This would be payment terms, ideal communication method, project updates, how to submit completed projects, ect… And remember VA’s have their own expectations too. 

I hope this helps you! 

What have been your experiences in communicating with your VA?

Did you find something more helpful in communicating effectively?

Share your comments below!!

 

Stay connected with me on Facebook or Twitter. And don’t forget to subscribe too on the right! –>

Photographers- Need an assistant but fear the affordability factor?

  • Have you been cramming sessions, social media updates, email management, edits, ordering, and everything in between just to get it all done?
  • Do you have administration tasks that don’t need you doing them?
  • Would it be nice to open the shop with very few client and potential customer inquiry emails?
  • Are most of your packages and customer questions repetitive?
  • Do you have standard info and requirements that you ask of each client?
  • How about those follow-up calls? They take up your time too, right?
  • Do you think that it is too costly to hire an in-house Assistant for your small business?
Grab Your Spot Now

Grab Your Spot Now

If you said YES to any of these, we have the perfect solution for you…

Have you ever heard of a Virtual Assistant? Well, a virtual assistant is someone who works remotely from their own office to help busy people like you get things done! Without all the fuss of taxes, insurance, supplies, vacation pay, and standing around waiting for emails. It’s such a waste of your money! We know!

Virtual Assistants can manage email accounts, follow-up with clients and potential clients, schedule appointments, schedule social media updates, make edits to your website, and more…

Here’s why you should hire Virtual Administrative Assisting to be your Virtual Assistant…

  1. We understand that you as a photographer need to direct your energy into photo sessions, so you can focus on your clients and enjoy your job- capturing smiling faces and unique personalities.
  2.  We also know that it is important to keep on top of the daily and weekly administration tasks, so you don’t get behind.
  3. You can $ave with Virtual Administrative Assisting by  up to 85% compared to an in-house Assistant.
  4.  Virtual Administrative Assisting is your support team to the end.

We will be offering photographer packages uniquely created for you to get your administration tasks done. Want to know just how affordable having an assistant can be? Fill out the form below…

In addition, 

For a limited time, you will get 2 FREE hours of work if you can agree to terms and conditions upon sign-up. And, if you refer other photographer colleagues, receive 1 additional hour free per referral. And be sure to tell them to state who referred them, so you can get credit. Or link them back to this offer by copy and pasting the above URL into your email, social media post, ect 

Terms and Conditions: Must agree to 10 hours minimum 1st month. No monthly hour requirements after the first month. 50% paid up front. Inquire for rates.

If you want to get more information fill out the form above or email Olivia at olivia.ohara21@gmail.com . We look forward to meeting you and finding solutions that work for you!

Tips About Hiring A Virtual Assistant

There are many decisions to make when considering a VA or if you should even use one at all. I would like to point out a few things to try and some essential qualities you can look for while you are searching for your ideal service provider. This can also be helpful to Virtual Assistants looking to improve their worth, by examining how you position yourself in your service based business.

TWEETABLE:  How do you want to position yourself in business? Then, examine if you truly live up to that role. (click to tweet)

#1 Set up a trial test. This will be your greatest advantage in determining how well you will be able to work together. Setting up a trial period of two weeks, a month, or by allocating a certain task, that represents the projects you will be assigning to your VA, will open a huge perspective of what your business is all about.#2 It will also showcase the quality of work your Virtual Assistant can offer.

Some questions you might ask yourself after this trial are:

  • Do the tasks you assign get completed within the time frame you specified?
  • Is their communication thorough?
  • Do they respond within a timely fashion?
  • Did they perform the tasks with quality in mind?
  • Did they actually do what they said they would or collaborate with you about any changes?
  • Have any questions been asked?

#3 Reputation. Another great way to decide if a VA is right for you is to ask for references, just like you would in a job application. If they don’t have any experience, then your best option will be to set up the trial test and gauge their commitment to you and the quality of their work. Or you can ask for character, ethical work experience or about their ability to work diligently type of references  instead of the typical references.

#4 Communication. Oh, I know you’ve heard it before, but it really is the foundation to any relationship, especially professional relationships. Not only does the client need to voice their needs, goals, and expectations but the assistant will have those too. So be sure to ask your Virtual Assistant if they have any requirements when working together like preferred communication method, project hour availability, what projects they enjoy working on and which niche areas they are proficient in.

One key quality to watch for is how timely they respond and if it is acceptable for your needs. If not, just ask for regular check-ins and see how well they commit.

So here’s what to look for:

  • Get Familiar with a Trial Test 
  • Measurable Efficiency & Quality 
  • Solid Reputation
  • Timely & Thorough Communication

You should be able to gauge how your relationship with a Virtual Assistant will work with these basic, yet essential tips and ideas.

Let me know how these tips worked for you by commenting below? Or share your methods on how to determine if a service provider like a Virtual Assistant will be a fit for you?     

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